Project scope planning is immensely important project management and can sometimes be seen as a complex topic that takes up a lot of time. The best way to learn and understand the significance of the project scope and how to formulate it is through an example. In this article, you will learn about scoping out a project for the creation of a website for a pet shop.
Web Design Project Scope Example
The example we will take to create a project scope is a project for the design of a website. We will go through the project scope checklist for planning the scope of this project. In order to manage the scope of the web design project, we will need to identify the following aspects, according to the nature and scope of project management:
- Requirements: Scope management for a project begins with the identification of the project requirements. The requirements deal with the objectives of the project– what it is being carried out for. This section needs to be discussed with clients and stakeholders. For a web design project, the requirements could include designing a new website for a pet shop that allows consumers to purchase products online and to contact the pet shop in an online format.
Specific details may be identified also such as the colour scheme and any other functions the website should have as the client would like.
- Project Scope Statement: In this project scope document, the project team should identify the work that will be carried out in order to meet the requirements of the project and also the work that will not be carried out so that everyone is sure of the steps to be taken. For a web design project, the project management scope of work to be done would include the design of the format, the coding of the website itself etc.
The work not to be done would include for example ‘the website will not have a comments section’ if this is something that the client has specified. This will ensure that any assumptions are clarified, and the product is made specifically to client expectations.
- Work Breakdown Structure: The project scope management plan should include the work of the project broken down into individual tasks and activities and will be planned across a timeline such as the Sinnaps Gantt-flow tool. You can find here, a project plan example.
- WBS Dictionary: In this section, people responsible for the tasks should be identified as should the start and end date of each of the activities as well as the names given to title each of the activities. For our example, this would include an activity called ‘petshop.com code’, as one of the activities.
- Roles and Responsibilities: The roles and responsibilities of each team member are identified in this section so that everyone is aware of the work that is expected of them. This is done by assigning the tasks and activities to specific team members. For a web design for a pet shop, you need to assign preferably a coder to code the website, a graphic designer to design the format and somebody to overlook each content section etc.
- Deliverables: The scope management process includes the deliverables of a project, which essentially identify what the project, when completed, will deliver. They can be tangible and intangible objects. In terms of the pet shop website design one of the physical deliverable will be the website itself and one of the intangible deliverables could be an increase in sales due to the pet shop expanding online.
- Stakeholder Acceptance: Before finalising the project scope management processes for the pet shop web design, the client (the pet shop) and any other pertinent stakeholder should review along with the project manager and/or team the formulated project scope to make sure that everyone is in agreeance in terms of what the website will look like when completed and that all of the expectations are being met.
Lesson 5 – Communication: How to get the team moving at cruising speed.
- Scope Control: In order to avoid scope creep and to manage change effectively, a scope control plan should be designed that will identify how any potential changes will be dealt with. For our example, this may include that any change that looks like it needs to happen should be discussed at the earliest opportunity and the stakeholder should be involved.
The scope control should also plan for checks at regular intervals of how the project is performing. Sinnaps, project planning software, has KPIs that measure the use of the budget, resources and time of your project so that you are constantly updated on its progress. This will help in judging the scope of risk management.
Overall, the scope management in project management for this particular example and for any other project in general needs to be quite detailed. It may seem time consuming, however it is a crucial part of a successful project. Understanding the scope of a project and getting everyone involved on the same page will help to avoid any future uncertainties or conflicts that may arise between the various parties to a project. It makes the work more efficient and effective and by using a tool such as Sinnaps, you will see just how easy it is to manage the scope of development of your project!
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