How to manage a Scrum Planning? Why it is important for your projects? How to plan a Scrum meeting? 

Iteration planning meetings play a vital role in helping managers prioritize responsiveness and flexibility by fostering continuous organizational and business improvement, albeit in an environment where customer requirement, business priorities and strategy are continually shifting. As the dynamics of customer requirements and competition continue to evolve, daily scrum planning will provide direction and focus by pointing the way towards what must be done and how to do it effectively.


scrum planning


Sinnaps online project management is a scrum planning software that provides managers with a range of features and solutions ranging from simple collaborative online work management workspace to robust portfolio business and project management solutions.

As a way of keeping the team on track, the planning process ensures that the most important work is first tackled and accomplished without having to compromise the quality of the product.


Scrum Planning


Planning sprint activities in scrum methodology is an exciting and yet, very productive approach to management. Scrum capacity planning brings the entire scrum team members together for collaborative work, either online or physically. A scrum planning session will often involve the project owner, key stakeholders as well as teams and is facilitated by a scrum master. Meanwhile, in Scrum retrospective, the team will evaluate what is working effectively in the project.

Sprint backlog planning leads to the development of a document (spring backlog), which will contain a list of tasks in the form of user stories chosen from the product backlog to be completed during the sprint, as well as set a plan in motion which will lead to successful delivery of product increment and ultimate realization of the sprint goal.

Here, you can find a backlog example:


backlog example


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This is a time-boxed activity and the scrum master is responsible for ensuring that the meeting stays within the time box. It is important to avoid the mistake of going ahead to plan a sprint without first making sure the product backlog is ready.

How to planning activities effectively? As a work management and online collaboration software, Sinnaps helps to foster efficiency in business dealings by providing an online or virtual workspace to help teams better manage workflow, organize tasks and prioritize project activities as well as collaborate in a shared workspace that completely captures and vividly portrays work progress as well as make relevant notifications and views available to all relevant stakeholders, making sure everyone fully understands the mission.

For clarity, here is a recap of the outcome of the scrum sprint planning meeting:

  • Sprint backlog: Comprising of all stories earmarked to be completed for the next sprint, clearly indicating the acceptance criteria for the activity
  • Sprint goals: What must be achieved during the sprint
  • Agreement that each member of the team will do all in their capacity to achieve the goals of the goals of the sprint


All about Scrum


Scrum Release Planning Meeting


The precursor to a successful project is a well-throughout plan. To provide context and direction on product goals, visions and expectations, it is necessary to develop concrete and actionable release plans to act as a projects map.

Often, inefficient resource allocation and a lack of collaboration between teams in a project environment, lead to a loss of focus and clarity. In such situations, product releases may become impaired, delayed or even underperformed.

Since planning has a tremendous impact on the feature success of a business, it is necessary to engage project stakeholders in creating a clear plan of action – one which will keep everyone focused towards achieving set goals and objectives.


What makes up scrum planning meeting agenda for a scrum release planning meeting?

  • Proposed releases for the project
  • Plans for each release
  • Subsequent iterations for the releases
  • Plans for each iteration
  • Feature development within an iteration
  • Individual tasks necessary for the delivery of a feature


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Sprint Planning


The scrum planning board on Sinnaps allows project managers to easily create to ensure successful product release. With several collection of scrum planning templates, project managers can easily create dynamic product release plans to keep team members, stakeholders as well as project owners on the same page throughout the entire process.


Download this Sample Sprint Plan


project implementation plan template


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Want to plan for your business?

To successfully plan for your business, you need to follow a couple of basic steps:

  • Define your vision:  This is what will guide you in making decisions bothering on features to prioritize, how to pool project resources, making necessary changes and adjustments that will lead to success
  • Create your product backlog: A comprehensive product backlog will contain features including user story which will point to a clear direction regarding execution
  • Hold a release planning meeting: Review the proposed plan with project stakeholders including project owners, team and see how it resonates with the product deliverables
  • Share product release calendar: Keep all stakeholders up to date on all activities by sharing the product release calendar


Simple Kanban Board with a Scrum Planning Tool


Kanban Board Example


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With Sinnaps, managers can effectively break down the development processes of their projects into stages of online scrum implementation plans called releases, and conveniently prepare clear timelines and process flows and make the same available to all stakeholders.

The intuitive functionality of available scrum planning templates let teams to work on chunks of the entire project and focus on a limited scope of the overall project at a time for effective delivery.

The collaborative platform provides a better approach to managing project constrains while implementing changes throughout the development stage. Thus, managers, stakeholders and teams can view plans and project details in real-time and at the same time produce product deliverables that the end users will appreciate. You can also find here more Scrum Online Tools.


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